Saratoga County Chamber of Commerce
Job Offer #13311
 

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Job Title.
   Accounts Receivable Specialist
 
Short Description of the Job.
   Accounts, Bus & Warranty Receivables & Collections
 
Complete Description of the Job.
   Purpose: • Promotes the Leonard Bus Sales Core Values by setting an example and communicating the Core Values effectively to others. Ensures others are following the Core Values. Responsible for processing appropriately and maintaining accounts receivables. • Performs routine to moderately difficult accounting support functions requiring knowledge of Leonard Bus Sales, accounts receivables and collections policies and procedures. • Responsible for basic entry-level account maintenance and clerical accounting work. • Responds to inquiries and provides financial information, organizes file source documents, and performs operations involving automated accounting systems and spreadsheets programs. • Computes, classifies, and records numerical data to keep financial records complete. • Performs any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. • Works under close to general supervision and reports to the CFO. Work in this classification functions with a reasonably clear and well-defined set of guidelines and procedures. Expectations of this position are to independently handle day-to–day assignments with only the unusual problems being referred to a manager. The Manager will review work through spot checks of work, conferences, and evaluation of results achieved. Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility. Essential Job Functions ** This section for the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required. • Verifies, inputs, and retrieves basic and routine financial data transactions in computer system. • Performs basic analysis and/or reconciliations of accounts receivable, bus receivables, warranty receivables and collections. • Learns and complies with Leonard Bus Sales federal and state policies, procedures, and regulations. • Compiles and reviews data and information for accuracy, reviews and distributes routine reports, such as accounts receivables, bus receivables and collections. • Provides accurate and timely information and assistance to customers, researches and handles issues or daily inquiries on routine matters related to areas of responsibilities. • Following established procedures performs routine accounts receivable functions. • Organizes and files source documents and other related documents according to accepted practice and in order to locate them readily in the event of the need to research later. • Prepares and verifies deposits and posts cash receipts to accounts receivable. • Maintains accurate files, keeps track of any changes, address changes and contact changes. • Assists with the collection of accounts, researches customer discrepancies and past-due amounts. Reviews files to identify delinquent accounts to request payment. • Upon request provides special reports reflecting status of customer accounts. • Duplicates, files, and retrieves accounts receivable material as needed. • Evaluates unpaid accounts and provides reports to the CFO when requested. • Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. • Operate a 10-key calculator, scanners, PC’s, and standard office machines to perform calculations and produce documents. • Reconciles, notes and reports discrepancies found in records. • Attends work on a regular and continuous basis. Additional Duties: • Audits and proofs accounting or other reports for clerical accuracy and conformance to Leonard Bus procedures. • Performs secretarial functions as needed for assigned staff member(s). • General clerical duties as assigned. • Performs other related duties as assigned. Minimum Requirements: • Associates Degree or two (2) years accounting experience or equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities. • Prior Accounts Receivable processing and collection experience • Demonstrated proficiency in relevant software and basic computer skills. • Advanced Microsoft Office skills • Working experience involving clerical level accounting responsibilities. • Knowledge of clerical accounting principles and practices, general office procedures, and basic math principals. • Detailed oriented with strong organizational skills. • Excellent oral and written communication skills. Certifications or Licenses: • None Notes: • Must be able to work overtime when required. • Experience with the CDK Drive DMS system preferred. • While performing the duties of this job the employee is required to sit for prolonged periods. • May on occasion require lifting, pushing, and/or pulling less than 20 pounds. • May be required to work and attend meetings outside regular business hours. • This position requires near vision with or without correction to be able to see details at close range (within a few feet of the observer) Selection & Performance Factors: • Thorough knowledge of accounting terminology applicable to areas of responsibility. • Basic knowledge of practices, documents, and terminology used in financial recordkeeping. • Capability to carry out assignments in a timely and accurate manner. • Team player with a strong sense of commitment to the customer. • Self-motivated and ambitious. • Knowledge of accounting methods and practices and standard office practices and procedures. • Proficiency in communicating effectively both orally and in writing. • Capacity to understand and follow complex oral and written instructions. • Aptitude to discuss and resolve problems and complaints tactfully, courteously, and effectively. • Ability to work under close to general supervision. • Working experience with various software, computer systems, and standard office equipment. • Must have the ability to be flexible and adapt to change readily. • Demonstrated accuracy and attention to detail. • Ability to provide information to supervisors and co-workers by telephone, in written form, e-mail, or in person. • Initiative and willingness to develop specific goals, and plans to prioritize, organize and accomplish assigned tasks. • Application of applying general rules to specific problems to produce answers that make sense. • Working knowledge of all Microsoft programs currently in use at facility. • Organized, self-motivated with good written and verbal communication skills. • Ability to make calculations and tabulations and review fiscal and related documents accurately and rapidly. • Identify complex problems and review related information to develop and evaluate options and implement solutions. • Capability to enter, transcribe, record, store or maintain information in written or electronic form. • Takes actions and makes decisions in accordance with detailed rules and procedures. • Prepares clear and accurate financial records. • Establishes and maintains effective working relationships with those encountered in the course of work. • Working experience in processing accounts receivable and reconciling accounts/statements. • Gives full attention to what other people are saying, taking the time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. • Capability to monitor/assess performance of self to make improvements or take corrective action to performance. • Able to add, subtract, multiply, or divide quickly and correctly. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The minimum qualifications, selection factors, and physical abilities are required to perform the essential functions of this position.
 
Job Category.
   Accounting/Auditing
 
Job Level.
   Mid Career
 
Position Type.
   Full Time
 
For More Information Contact.
   Ashley Rico
5186649253
arico@leonardbus.com
 
Employer Info.
   Leonard Bus Sales Inc.
63 Duplainville Road
Saratoga Springs, NY 12866
 
To Mail Application To Employer.
   Leonard Bus Sales
63 Duplainville Road
Saratoga Springs, NY12866
Attention: Ashley Rico
 
 
To E-Mail Application To Employer.
   E-Mail:arico@leonardbus.com
 

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