Saratoga County Chamber of Commerce
Job Offer #14186

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Job Title.
   Administrative Assistant
Short Description of the Job.
   Great Human Services Agency in Saratoga Springs!
Complete Description of the Job.
   PROGRAM: Care Management JOB TITLE: Administrative Assistant QUALIFICATIONS: • High School Diploma and at least 2 years of relevant office experience • Possess knowledge of bookkeeping, accounts payable, and general secretarial principles • Clearance with all relevant background checks as per TSA policies and governing regulations • A vehicle, valid NY State Driver's License and a driving record acceptable to the TSA automotive program are required • Proficient in MS Office Suite and able to learn new data platforms PREFERRED QUALIFICATIONS: • An Associate’s Degree in a Business Related Field • Experience working with a sensitive population • Proficient with Microsoft Excel • Familiarity with Trauma Informed Care PERSONAL REQUIREMENTS: • Be understanding of the needs of sensitive populations and demonstrate empathy • Have well-developed professional boundaries and high ethical standards • Demonstrate excellent organizational, time management, and communication skills • Possess strong crisis management and problem-solving skills • Have an ability to function as a member of team member and work independently SCOPE: Managing the front of house operations for the Care Management team. The Administrative Assistant reports to the Care Management Program Director and Supervisor. Coordination with the TSA Accounting Department is required on a regular basis. JOB DESCRIPTION: The Administrative Assistant will have a broad range of duties including, but not limited to, the following: • Provides secretarial, typing, receptionist, and telephone coverage services for the Care Management program • Performs triage function at the Care Management office with clients • Supports the Care Management team by updating client records in the database as needed • Prepares and maintains correspondence, medical, client, business office and administrative files as required • Assists in the preparation of records and reports as required • Prepares and follows-up on service dollar expenditure reporting for all Care Management clients, including weekly reconciliation with the Accounting Department • Prepares monthly report to Care Managers of individual wraparound expenses • Prepares cash disbursement documentation, assigns accounting codes and maintains subsidiary ledger records as required for either direct processing or processing through the Accounting Department • Responsible for the disbursement and reconciliation of petty cash and gift cards • Provides administrative support necessary to ensure the efficient operation of the Care Management office • Performs monthly inspections of TSA vehicles, maintains records, and is responsible for the coordination of routine maintenance • Performs other duties as assigned by the Care Management Program Director or Supervisor TSA is a Human Service Agency in Saratoga Springs. We offer a generous benefit package which includes: Vacation, Sick, Personal Time, 403(b), Health, Dental, Vision, Disability Insurances, even your Birthday off. Come and join this great team!!
Job Category.
   Other/Not Listed
Job Level.
   Mid Career
Position Type.
   Full Time
For More Information Contact.
   Christine Barbeau, Program Director
No phones calls, please
Employer Info.
   Transitional Services Association, Inc.
127 Union Street
Saratoga Springs, NY 12866
To E-Mail Application To Employer.

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