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||Special Events Coordinator
|Short Description of the Job.
||New Marketing Position
|Complete Description of the Job.
||40 Hours/Week, 52 Weeks/Year
QUALIFICATIONS: Bachelorís Degree in
Communications, Marketing, and/or related
field. Two (2) yearsí experience in Public
Relations, Marketing & Promotions, and/or
raising required. Proficiency in
Microsoft Office Suite, Raisersí Edge,
Internet and Social Media. Valid NYS
driverís license acceptable to Agency
Perform functions to increase awareness of
Saratoga Bridges as a non-profit that
provides services to people with
developmental disabilities and their
families. Plan, create,
facilitate, execute and implement events
designed and focused on benefiting
Saratoga Bridges. Develop appropriate
event materials such as sponsorship
materials, as well as creating content for
social media and website. Reports to the
Development and Foundation Director.
1. Plans, directs and evaluates all major
Saratoga Bridges special events in the
community, including but not limited to,
the annual Saratoga Bridges Gala, Saratoga
Day at the Races, The Great Pumpkin
Challenge, J. Michael Fitzgibbons Golf
Classic, Spratt Family Golf Tournament,
Palm Sunday Polka Fest and all other fund-
2. Coordinates with other departments and
service sites on special events for fund-
raising and/or public relations purposes.
3. Cultivates and solicitates business
support and corporate sponsors for
Saratoga Bridges special events.
4. Cultivates and nurtures relationships
with corporate sponsors and all other
constituents to provide educational
opportunities for the general public to
learn about Saratoga
Bridges and its mission.
5. Recruits and coordinates the activities
and responsibilities of volunteers and
event staff to ensure guidelines and
expectations, including but not limited
schedule for the day of event, are
distributed to volunteers and staff prior
to the event.
6. Updates and manages constituent
Raiserís Edge database and reconciles
Raiserís Edge entries with fundraising
7. Collaborates with Communication
Specialist to prepare media and
promotional materials for special events
including, but limited to, all pre/post
event press releases, radio
and television opportunities, promotional
appearances and calendar listings.
8. Assist in developing Saratoga Bridges
Planned Giving program as well as creating
9. Assists with developing material for
all annual appeals.
10. Coordinates the assembly and mailing
of bulk mailings, including but not
limited to Special Events, Membership
Drive and other Agency related mailings.
11. Coordinates Foundation Board meetings,
notifies Board Members, notifies Executive
Director of the absence of a quorum, set
up meeting space, get refreshments and
minutes of Foundation Board meetings,
types and distributes minutes as
12. Creates an annual long-term marketing
plan for development department.
13. Works evenings and weekends, as
needed, in support of Saratoga Bridges
14. Assists in creating an event budget
with Development and Foundation Director,
and reviews monthly financial reports to
ensure department goals and to validate
forecast is on track with budget.
15. Performs all job duties in a safe
manner by observing all Agency safety
rules, procedures and practices.
16. Performs other duties as specified by
the Development and Foundation Director
and/or Executive Director.
||Salary Range: $18.00 to $18.00 per Hour
|| Saratoga Bridges
16 Saratoga Bridges Blvd
Ballston Spa, NY 12020
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