Saratoga County Chamber of Commerce
Job Offer #14876
 

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Job Title.
   Administrative Assistant (Program Support)
 
Short Description of the Job.
   Human Services Agency in Saratoga Springs!
 
Complete Description of the Job.
   PROGRAM: Administration JOB TITLE: Administrative Assistant (Program Support) QUALIFICATIONS: Associates Degree and relevant office experience; other combinations of education and experience will be considered Clearance with all relevant background checks as per TSA policies and governing regulations A vehicle, valid NY State Driver's License and a driving record acceptable to the TSA automotive program are required Proficient in MS Office Suite and able to learn new data platforms PERSONAL REQUIREMENTS: Be understanding of the needs of sensitive populations and demonstrate empathy Have well-developed professional boundaries and high ethical standards Demonstrate excellent organizational, time management, and communication skills Preform job responsibilities with the highest degree of confidentiality Have an ability to function as a member of team member and work independently SCOPE: Facilitates communication between service recipients and program staff while handling front end business and support operations. The Administrative Assistant reports to the HR and Compliance Generalist. Coordination with the TSA Accounting Department is required on a regular basis. JOB DESCRIPTION: The Administrative Assistant will have a broad range of duties including, but not limited to, the following: Primarily supports the needs of programs Provides secretarial and telephone coverage services for the agency as scheduled Receives and distributes on-call fax reports for the Care Management team Connects incoming calls and walk-ins with the appropriate personnel in a timely and polite manner Supports the Care Management team by assisting in updating client records in the database as needed Prepares and maintains correspondence, medical, client, business office and administrative files as required Assists programs with document scanning and file maintenance Prepares service dollar expenditure reporting for all Care Management clients, including weekly reconciliation with the Accounting Department Prepares monthly report to program leadership of individual service dollar expenses Creates cash disbursement documentation, assigns accounting codes and maintains subsidiary ledger records as required for either direct processing or processing through the Accounting Department Responsible for the disbursement and reconciliation of petty cash and gift cards Serves as backup to the Administrative Support position Manages office supplies and event planning with the Administrative Support position Takes notes at program meetings as requested Adheres to strict standards confidentiality and complies with all applicable state and federal confidentiality laws Attends agency trainings and opportunities for professional development as requested Performs other duties as assigned
 
Job Category.
   Administrative and Support Services
 
Job Level.
   Mid Career
 
Position Type.
   Full Time
 
For More Information Contact.
   kbutler@tsamail.org
Please, no phone calls
kbutler@tsamail.org
 
Employer Info.
   Transitional Services Association, Inc.
127 Union Street
Saratoga Springs, NY 12866
 
 
To E-Mail Application To Employer.
   E-Mail:bmyers@tsamail.org
 

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