Saratoga County Chamber of Commerce
Job Offer #14918

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Job Title.
   Administrative Assistant
Short Description of the Job.
   Provides administrative support to the team.
Complete Description of the Job.
   Overview HANYS Benefit Services (HBS), a subsidiary of the Healthcare Association of New York State, (HANYS) is seeking an enthusiastic, self-motivated individual to join our growing team. This full-time position reports to the Director, Employee Benefit Services, HBS and provides administrative support to principally the Employee Benefit Services team and secondly, the balance of HANYS Benefit Services (HBS) staff, using sound judgment and excellent customer service, communication and organizational skills. Key Responsibilities 1. Supports the Employee Benefit Services team with prospecting, sales, communications and marketing projects: a. Assist with the production of marketing/sales materials. b. Update benefit quoting system with quarterly rates/benefits. c. Manage and maintain client relationship management system (SalesForce). d. Assemble custom reports, data, email campaigns, and various marketing initiatives. e. Support clients with Zywave resources and marketing campaigns. f. Coordinate materials for conferences, trade shows, benefit fairs, events, etc. g. In coordination with sales/service teams, prepare RFPs, vendor responses, and Power Point presentations. 2. Provides administrative support to Employee Benefits Director, sales/service teams and HBS as needed: a. Maintain calendars. b. Answer and direct phone calls. c. Make travel arrangements. d. Type and distribute internal and external correspondence. e. Arrange and coordinate appointments and meetings including scheduling, correspondence, and compiling and distributing materials. f. Reserve meeting rooms, arrange for refreshments, prepares agendas and other meeting materials. g. Assist with maintenance of carrier contracts, agreements, producer licensing, etc. h. Provide updates/information for commission tracking system. Qualifications High school diploma or GED with at least four years of administrative experience within Customer Service, Insurance, Marketing, Sales or similar roles or Associates Degree with 2 years related experience. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted. Experience with client relationship management systems preferred Excellent verbal/written communication skills Strong technology skills - Microsoft Office (Outlook, Word, Excel, PowerPoint) Excellent organizational skills, coupled with strong attention to detail The ability to plan and work efficiently, support a team environment, manage priorities, and meet deadlines We offer the opportunity to work at a Capital Region Top Employer* with a competitive compensation and benefits package, including a 401(k) plan. Equal Opportunity Employer race, sex, veteran or disability status, gender identity, sexual orientation. *As designated by the Times Unions Top Workplaces program and employee survey since 2012
Job Category.
   Administrative and Support Services
Job Level.
   Mid Career
Position Type.
   Full Time
Employer Info.
1 Empire Drive
Rensselaer, NY 12144

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